Yukon - Operations/Office Manager Position

Thursday, March 21, 2019

The Yukon Quest International Association (Yukon, Canada) is looking for an Operations/Office Manager.

The Operations and Office Manager (OM) is responsible for the effective and efficient day to day operations of the YQIA office and programs, including YQIA administrative operations, membership and volunteer programs, and planning and logistics for YQIA-hosted events.

This position is located in Whitehorse, Yukon, Canada and is full-time, year-round. Familiarity with sled dog races is recommended, but not necessarily required. This position includes significant amounts of contact with the general public, and requires a personable, diplomatic, well-organized and professional individual.

Duties and Responsibilities

  • Communications, including serving as the first point of YQIA contact for the general public, mushers, YQIA members and volunteers, etc.
  • Administration, including all aspects of office operations and regular updates of the website.
  • Training and supervision of Operations and Management staff, interns and contractors.
  • Bookkeeping tasks and coordination with the bookkeeper and accountant, as required.
  • Assistance with funding proposals and reports, as required.
  • Maintain up-to-date the YQIA volunteer database, and YQIA Volunteer Appreciation Program.
  • Oversee all aspects of Membership programs, including recruitment, renewal programs, and a database.
  • Work closely with the Official Store to coordinate and maximize sales and promotions of Yukon Quest merchandise.
  • Oversee all aspects of coordination and administration for fundraising and public relations events.
  • Oversee and be responsible for all YQIA-hosted event logistics including venue, food and beverage, sound and entertainment, liquor license (if applicable), insurance, etc. as necessary.
  • Act as the primary YQIA contact for all musher inquiries and activities.
  • Produce race-related materials, as appropriate and in conjunction with the Yukon Quest (Alaska) office.

Required Skills

Organizational

  • Demonstrated experience in prioritizing tasks.
  • Ability to work well independently, and as part of a team.
  • Ability to organize volunteers.
  • Ability to perform under pressure and to short deadlines.
  • Keen attention to detail.

Communications

  • Excellent interpersonal and communications skills (oral, written and computer).
  • Public relations and diplomacy skills.
  • Ability to create, draft and edit outgoing formal office correspondence.
  • Demonstrated proficiency with Microsoft Word, Excel, Outlook, Publisher and web site information updating.

General

  • Experience working in an administrative or office environment.
  • Experience working for business, not-for profit associations, and/or volunteer Board of Directors.

Terms

  • Full time permanent position.
  • Benefits – see YQIA Personnel Policy.

Submission of Applications:

Please send applications including resume, cover letter and references to the Yukon Quest President, Bev Regier at bregier@klondiker.com. If you have any questions about the position or organization please contact Bev Regier at bregier@klondiker.com.

Official Release: